Hotels with Conferencing Facilities (And Other Must-Haves for Corporate Travellers)

Last updated November 9, 2023

As a travel agent working in a business travel agency, you understand the unique demands and expectations of corporate travellers. One crucial aspect of planning successful business trips is selecting the right accommodation.

When it comes to booking business travel add-ons for clients with conferences or meetings on their agenda, several key considerations can make or break their experience. In this guide, we’ll provide you with essential tips to ensure your corporate clients have a seamless stay at hotels with conference facilities.

Location, Location, Location

When booking business travel add-ons for corporate clients with meetings or conferences on their itinerary, the first rule is that the hotel’s location must align with the event’s venue. Accommodation should be central to any conferences or meetings the employee will be attending. Business travellers don’t have time to battle traffic or endure lengthy commutes. A centrally located hotel allows them to focus on their work rather than worrying about logistics.

The Need for Speed – Fast Wi-Fi

In today’s digital age, fast and reliable internet connectivity is a non-negotiable requirement for business travellers. Accommodation must offer fast Wi-Fi to ensure that your clients can stay connected, hold virtual meetings, and access essential documents without interruptions. Slow or unreliable Wi-Fi is one of the biggest business travel challenges that can negatively impact productivity and lead to frustration.

Conference and Meeting Facilities

One of the primary reasons your clients are booking hotels with conference facilities is to attend conferences or meetings. Therefore, it’s imperative that the chosen accommodation offers dedicated conference or meeting facilities. These facilities should be equipped with the necessary technology, such as projectors, screens, and sound systems, to ensure your clients’ presentations and meetings run smoothly.

Reliable Transportation Options

Business travellers can’t afford to be late to a meeting or conference because of transportation issues. To prevent such scenarios, your business travel agency must be able to select a hotel that can organise reliable transportation. Whether it’s arranging airport transfers, private transport, shuttle buses, or ensuring easy access to taxis, a seamless transportation experience is vital for corporate travellers.

Catering Options for Busy Schedules

Corporate travellers often have tight schedules, leaving them with limited time for dining. Therefore, it’s crucial to consider catering options as business travel add-ons. The hotel should offer pre-paid meal plans, room service, or an on-site restaurant that can provide quick, high-quality meals. This way, your clients won’t waste valuable time searching for suitable dinner locations after a long day of meetings.

Are you a business travel agency? Use Global Accommodation to streamline your booking process

Finding the perfect hotel with conference facilities for your corporate clients can be a complex task, but it doesn’t have to be overwhelming. Consider partnering with a hotel supplier, like Global Accommodation, that specialises in business travel add-ons and understands the unique needs of corporate travellers. With Global Accommodation’s expertise and access to a wide network of suitable hotels and ground handlers, you can eliminate business travel challenges and ensure that your clients have a seamless and productive stay.

Alternatively, if you prefer to browse and book hotels yourself, you can explore options on our StayGlobal platform, where you can easily filter accommodations based on the criteria mentioned in this guide. By adhering to these essential tips and leveraging the right resources, you can consistently provide top-notch service to your corporate clients, ensuring their business trips are as productive and stress-free as possible.

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